Our Tulsa Women's Expo Exhibitor Kit contains all of the information, rules and regulations that you will need to setup your booth at the Expo.

Quick Form Links:

Electrical Form - Ordering electrical service for your booth space.

TULSA_2024 ELECTRICAL_OrderForm- electrical service for your booth space.
Save by ordering in advance, before Monday January 29, 2024


Exhibitor Registration Desk is located inside the build, to the left of the front entrance. Exhibitors must check-in at this location when they arrive to setup their booth space. Your (5) Exhibitor staff badges will be available for pick up at our Exhibitor Registration Desk. During the Expo on Saturday and Sunday, your staff without badges will be able to enter the door labeled "Exhibitor Entrance" and pick up an exhibitor badge for your company. We will assist you in rotating your badges for changing staff all weekend.

COMPLIMENTARY TICKETS Spread the word about your appearance at the Expo

Free Tickets are an excellent way to spread the word about your appearance at the Expo, and to increase traffic to your booth.
1. Each Exhibitor will be mailed (time permitting) a pad containing (25) Printed Free Tickets to share with your guests/clients/customers.
2. For unlimited digital use, we will also send you a "Free Ticket" image you can use for Social Media Posts. This digital "Free Ticket" can also be sent using mass emails or other distribution methods to your customers.



EVENT1 is our designated Expo Decorator.  Please use the links below to order additional drapes, furniture, carpet, or display items for your booth space.  Early orders receive a discount, Discount Deadline (for orders received w/ payment) is  January 4th by 4:30pm.
Items may be ordered direct from Event 1 with the form below, or via their website link.


The Courtyard by Marriot Tulsa Central is our EXPO HOST HOTEL.
3340 S. 79th East Ave. Tulsa, OK 74145
H 918.660.0646 M 539-242-6388
Book your group rate for Women's Expo
Tulsa Women's Expo,  Friday, February 2, 2024 TO Monday, February 5, 2024
Last Day to Book: Saturday, January 13, 2024
Hotel(s) offering your special group rate:
• Courtyard Tulsa Central for $94 USD - $104 USD per night CLICK HERE TO Book your group rate for Women's Expo


The official Expo Printer is Boomerang Printing who is offering a 10% discount for Exhibitors (Boomerang Printing Expo Flyer)- Banners, Foam core prints, business cards, brochures, flyers and promotional products - ORDER NOW!
Call: 918.747.1844 or Email: boomerangprinting@gmail.com


Contact Nexambit Marketing for marketing services such as digital marketing, web services, brand strategies, and more.
Call Rickdrieka Sanders at 918-345-3412
or visit the website at https://www.nexambit.com

- Additional Information -

- Oklahoma & Tulsa SALES TAX -

All vendors are responsible for collecting any required sales tax. Expo Square is within Tulsa City Limits, therefore the sales TAX RATE is 8.517%. The Oklahoma Tax Commission requires each vendor to file an online tax form, whether or not sales are made. All tax forms are filed and paid by the vendor online at https://tax.ok.gov


Any vendor selling a consumable product requires a permit for food sales. This includes but is not limited to packaged spices, dips, prepared foods, candies, and bottled beverages. Listed below are the Health Department Instructions.


GUIDELINES:  If you are sampling or selling food / beverages at the Tulsa Women’s Expo, and do not have a state mobile packaged retail license, the fee for a temporary license for two days is $75 for a state license and $25 for the city license. Total for vendors needing both is $100. This amount can be paid in cash or check (no temporary checks) on site to the Health Department after your booth has been inspected by the Health Dept on Saturday Feb. 4th at 9am. Should you have any questions regarding licensing please contact Aaron Greenquist at the Health Dept. at 918-595-4322.

FOOD AND BEVERAGE SAMPLING:  Amounts for sampling must be limited to 2 oz. for food, 2 oz. for beverages and 1 oz. for wine.  Please read and follow the Food and Sanitation Guidelines, available on our Exhibitor Kit web page.


Exhibitors conducting interactive demos, sampling or selling food or conducting any services that poses a liability are required to provide a Certificate of Insurance listing Donnell Productions as a co-insured.
List as: Donnell Productions 75 Old Post Road Southport CT. 06824 and have your insurance provider fax to 203-259-3354 or email to to bdonnell "@" womenslivingexpo.com


Shipments should arrive ON Thursday Feb 1st, OR Friday Feb. 2nd, sent directly to SHIPPING / RECEIVING address at Expo Square. (The Expo Square Shipping Dept will accept packages for a few days in advance of the Expo)
NOTE:Thursday Feb 1 or FRIDAY Feb 2 (Move-in DAY): 8-11am or 1-3pm ONLY - CLOSES AT 3PM FRIDAY
The Tulsa Fairgrounds Shipping Receiving Department closes as 3:00pm on Friday, you cannot pick up your packages after 3:00pm on FRIDAY.
Contact Expo management if you are shipping items to Expo Square.
The Shipping Label must contain:
Your Name, Your Cell Phone
Tulsa Women's Expo
4000 E. 15th Street
Tulsa, OK 74112

PALLET DELIVERY TO THE EXPO CENTER from Tulsa Fairgrounds Shipping and Receiving Dept.: The fee for this service is $50 and is only available for PALLETED SHIPMENTS. We will have a forklift bring the pallet to the vendors booth once they arrive and are ready to set up. Payment is made to the EXPO SQUARE at the Registration DESK at the Expo.
FOR RETURN SHIPPING of PALLETS: You must provide a return label, PALLETED shipments will be picked up from the same delivery address, on Monday FEB 21st. If you have any questions about shipping to the Expo Center, call Expo Square's Shipping and Receiving Center at 918-744-1113 ext. 2151
ADVANCE SHIPPING to EVENT 1 For Shipping to arrive PRIOR to Feb 1 2023 - Contact the Expo office before choosing this option - NOTE FROM EVENT 1: If you require shipments to be received more than a two days before the expo, please use the Event1 shipping and dryage services. This is a pre-pay item billed directly from Event1. CONTACT THE EXPO MANAGER at wlexpo@womenslivingexpo.com if you require advance shipping.


Booth Setup

Booth Diagrams

In-line Booths
One side exposed, usually 10'x10'. The back wall is 8ft Height, with 3ft side drapes. The maximum height of 8ft is only allowed in the back of the booth, the height restriction in the front half to the aisle is 4ft.
Corner Booths
Corners are exposed to aisles on two sides
End Cap Booths
End cap booths are 10ftx20ft and are exposed on 3 sides. A maximum back height is 8ft extending to within 5ft of any aisle. A 4ft height restriction is in effect within 5ft deep from any ailse.
Showcase Diagrams
Peninsula Showcase
A 20ftx20ft Showcase with one back wall shared with other booth space. These showcases have a height restriction to 10ft in the back center to 5' from any aisle. Height is restricted to 4ft along all aisles to 5ft inside booth space from ailse.
Island Showcase
Exposed to aisles on all four sides, the entire space can be used up to building allowed maximum height.

Exhibitors are allocated staff badges based on the size of your exhibit space. Your staff badges will be available for pick up at our Registration desk on Move-in day
Complimentary Passes
Passes permit one free entry to our Expo for your guests. Each exhibitor will receive passes by mail, time permitting.

Get Tickets

Tickets available at our Box Office on Expo Days!
$7 General Admission at the Box Office.
Ticket Specials Online.
Kids 12 & under are free, Free Parking!


Central Park Hall
Expo Square/Tulsa Fairgrounds
1701 S Sandusky Ave
Tulsa, OK 74112

Day and Time

February 3-4, 2024
Saturday 10am - 5pm
Sunday 11am-4pm