Our Women's Living Expo Exhibitor Kit contains all of the information, rules and regulations that you will need to setup your booth at the Expo.

Exhibitor's Kit

• Welcome Letter - Welcome
• TULSA_2023_Sanitation_and_FoodSafety_Policies - For food & beverage exhibitors
• TULSA_2023_StageRegistrationForm - Exhibitors in specific categories can request stage time for the Main Stage, Chef's Kitchen Stage and the Lifestyle Stage. Stage time is very limited, please call our office for confirmation.

Electrical Form

TULSA_2023_ELECTRICAL_OrderForm- electrical service for your booth space.
Save by ordering in advance, before Monday Feb. 1, 2023

Decorator Services

EVENT1 is our designated Expo Decorator.  Please use the links below to order additional furniture, carpet, drape or display items for your booth space.  Early orders receive a discount, Discount Deadline (for orders received w/ payment) is  January 4th by 4:30pm.
Items may be ordered direct from Event 1 with the form below, or via their website link below.

• Click here- Event 1 Web Page for ONLINE Vendor Order Form
• Event1 Vendor Order Form (PDF)

EXPO HOST HOTEL

The Courtyard by Marriot Tulsa Central is our EXPO HOST HOTEL.
3340 S. 79th East Ave. Tulsa, OK 74145
H 918.660.0646 M 539-242-6388
Exhibitor Rates
King with sleeper sofa-$92, Double Queen-$102 - Breakfast included in rate, Marriott Bonvoy points to guest.
Make reservations here:
Book your group rate for Tulsa Women's Expo
Tulsa Women's Expo Available dates:
Start Date: Thursday, February 2, 2023
End Date: Monday, February 6, 2023
Last Day to Book: Thursday, January 19, 2023

EXPO PRINTER

The official Expo Printer is Boomerang Printing who is offering a 10% discount for Exhibitors (Boomerang Printing Expo Flyer)- Banners, Foam core prints, business cards, brochures, flyers and promotional products - ORDER NOW!
Call 918.747.1844
boomerangprinting.net
boomerangprinting@gmail.com

SALES TAX

All vendors are responsible for collecting any required sales tax. Expo Square is within Tulsa City Limits, therefore the sales TAX RATE is 8.517%. The Oklahoma Tax Commission requires each vendor to file an online tax form, whether or not sales are made. All tax forms are filed and paid by the vendor online at https://tax.ok.gov

INSTRUCTIONS for FOOD and BEVERAGE VENDORS

Any vendor selling a consumable product requires a permit for food sales. This includes but is not limited to packaged spices, dips, prepared foods, candies, and bottled beverages. Listed below are the Health Department Instructions.

HEALTH DEPARTMENT INSTRUCTIONS for FOOD and BEVERAGE VENDORS

GUIDELINES:  If you are sampling or selling food / beverages at the Tulsa Women’s Expo, and do not have a state mobile packaged retail license, the fee for a temporary license for two days is $75 for a state license and $25 for the city license. Total for vendors needing both is $100. This amount can be paid in cash or check (no temporary checks) on site to the Health Department after your booth has been inspected by the Health Dept on Saturday Feb. 4th at 9am. Should you have any questions regarding licensing please contact Aaron Greenquist at the Health Dept. at 918-595-4322.

FOOD AND BEVERAGE SAMPLING:  Amounts for sampling must be limited to 2 oz. for food, 2 oz. for beverages and 1 oz. for wine.  Please read and follow the Food and Sanitation Guidelines, available on our Exhibitor Kit web page.

CERTIFICATE OF INSURANCE:  Food and beverage sampling requires our vendors to provide a Certificate of Insurance naming 'Donnell Productions’ as a co-insured. Please have the certificate sent to our office via email or fax to 203-259-3354.

Donnell Productions should be listed on the Certificate of Insurance as follows:
Donnell Productions, 75 Old Post Road, Southport CT 06890

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Shipping to Expo Square

Shipments should arrive ON, Wednesday Feb 1st, Thursday Feb 2nd, OR Friday Feb. 3rd, sent directly to SHIPPING / RECEIVING address at Expo Square. (The Expo Square Shipping Dept will accept packages for a few days in advance of the Expo)
PICKUP PACKAGES AT THESE TIMES:

On FRIDAY Move-in DAY: 8-11am or 1-3pm ONLY - CLOSES AT 3PM FRIDAY
The Tulsa Fairgrounds Shipping Receiving Department closes as 3:00pm on Friday, you cannot pick up your packages after 3:00pm.

Contact Expo management if you are shipping items to the building.

The Shipping Label must contain:
Your Name, Company Name
Name of Event
4000 E. 15th Street
Tulsa, OK 74112

PALLET DELIVERY TO THE EXPO CENTER from Tulsa Fairgrounds Shipping and Receiving Dept.: The fee for this service is $50 and is only available for PALLETED SHIPMENTS. We will have a forklift bring the pallet to the vendors booth once they arrive and are ready to set up. Payment is made to the EXPO SQUARE at the Registration DESK at the Expo.
FOR RETURN SHIPPING of PALLETS: You must provide a return label, PALLETED shipments will be picked up from the same delivery address, on Monday FEB 21st. If you have any questions about shipping to the Expo Center, call Expo Square's Shipping and Receiving Center at 918-744-1113 ext. 2151

ADVANCE SHIPPING to EVENT 1 Contact the Expo office before shoosing this option - NOTE FROM EVENT 1: If you require shipments to be received more than a few days before the expo, please use the Event1 shipping and dryage services. This is a pre-pay item billed directly from Event1. CONTACT THE EXPO MANAGER at wlexpo@womenslivingexpo.com if you require advance shipping.

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STAFF BADGES
Exhibitors are allocated staff badges based on the size of your exhibit space. Your staff badges will be available for pick up at our Registration desk on Move-in day.
Complimentary Passes
Passes permit one free entry to our Expo for your guests. Each exhibitor will receive passes by mail, time permitting.

Booth Setup

Booth Diagrams In-line Booths One side exposed, usually 10'x10'. The back wall is 8ft Height, with 3ft side drapes. The maximum height of 8ft is only allowed in the back of the booth, the height restriction in the front half to the aisle is 4ft. Corner Booths Corners are exposed to aisles on two sides End Cap Booths End cap booths are 10ftx20ft and are exposed on 3 sides. A maximum back height is 8ft extending to within 5ft of any aisle. A 4ft height restriction is in effect within 5ft deep from any ailse.
Showcase Diagrams (below) Peninsula Showcase A 20ftx20ft Showcase with one back wall shared with other booth space. These showcases have a height restriction to 10ft in the back center to 5' from any aisle. Height is restricted to 4ft along all aisles to 5ft inside booth space from ailse. Island Showcase Exposed to aisles on all four sides, the entire space can be used up to building allowed maximum height.

STAFF BADGES
Exhibitors are allocated staff badges based on the size of your exhibit space. Your staff badges will be available for pick up at our Registration desk on Move-in day
Complimentary Passes
Passes permit one free entry to our Expo for your guests. Each exhibitor will receive passes by mail, time permitting.