Exhibitors KIT
Thank you for reserving exhibit space at the Central Arkansas Women’s Expo With A Cause. Here’s some important information to help you plan your exhibit:
– EXHIBITOR INFORMATION-
EXPO VENUE:
Hall of Industry at the Arkansas State Fair Complex
2600 Howard Street
Little Rock, AR 72206
Phone: 501-372-8341
http://arkansasstatefair.com
Terms & Conditions for Exhibiting: Terms and Conditions for Exhibiting
Exhibitor Move-In: Friday, August 16th, 8 AM – 5 PM (All booths must be set up by 5 PM)
Expo Dates & Times:
- Saturday, August 17th, 2024: 10 AM – 5 PM (Exhibitor access starts at 8 AM)
- Sunday, August 18th, 2024: 11 AM – 4 PM (Exhibitor access starts at 10 AM)
Exhibitor Move-Out: Sunday, August 18th, 4 PM – 6 PM (Breaking down before 4 PM is not allowed)
Complimentary Tickets: Each exhibitor receives 25 free admission tickets.
Parking:
- Free parking is available.
- Designated Exhibitor Parking is at the rear of the Expo building. Follow the VENDOR PARKING signs from W. Roosevelt Rd & Howard St. Do not park in front of the building.
– CONTACT INFORMATION –
Mailing Address:
Donnell Productions 75 Old Post Road Southport, CT 06890
Phone/Fax:
- Office Phone: 203-259-3351
- Fax: 203-259-3354
Email:
- General: wlexpos@womenslivingexpo.com
- Expo Manager: brad@womenslivingexpo.com
EXPO & SOCIAL MEDIA LINKS
https://www.womenslivingexpo.com/central-arkansas-expo/
https://www.facebook.com/CentralArkansasWomensExpo
– HOST HOTEL INFORMATION –
Official Host Hotel:
Courtyard Little Rock West 10900 Financial Centre ParkwayLittle Rock, Arkansas, USA, 72211
Reservation Details:
- Event Summary: KARK Women’s Expo
- Stay Dates: Friday, August 16, 2024 – Sunday, August 18, 2024
- Last Day to Book: Wednesday, July 17, 2024
- Special Group Rate: $89 per night for a King Bed or Two Queen Beds
Book your group rate for Women’s Expo with a Cause
– EXPO PRINTER –
PromoPrint & Signs: 301 N. Shackleford Rd, Ste. H-1, Little Rock, AR 72211
- Inquire about Expo Exhibitor discounts for: Flyers, Banners, Business Cards, Postcards, and more!
- Contact:
- Phone: 501-888-5050 or visit https://www.promoprintandsigns.com
– BALLOON DECOR –
The Official Expo Balloon Decorator at the Central Arkansas Women’s Expo is Darlin’ Dreux Balloons.
Event Dates: Saturday August 17th & Sunday August 18th.
Balloon Setup and Delivery date at the Expo is FRIDAY AUGUST 16th between 8am and 5pm.
Fill in the Order Form below and return by email to Tyerah Mccullum: lovedarlindreux@gmail.com
CA2024 Expo Order Form for Darlin Dreux
– DECORATOR CONTACT INFORMATION –
SUNBELT CONVENTION SERVICES
Order forms for additional furniture, carpet, drape or display items for your booth
ORDER FORM – Sunbelt 2023 Little Rock Vendor Kit
– BOOTH INFORMATION –
Booth Includes:
- 8’ High Backdrape
- 3’ High Sidedrape
- 6’ Skirted Table
- 2 Chairs
- ID Sign
- Free WiFi
- Free Standard Electrical Outlet (Outlets are limited; bring a 30’-50’ extension cord and plug strips. Outlets are only on columns or walls, no cords in aisles.)
Staff Badges:
- Each booth receives 5 badges for booth personnel, managed at the Exhibitor Registration Desk (first stop on move-in, Friday, August 16th).
Sampling/Selling Food:
- Vendors must provide a Certificate of Insurance listing Donnell Productions (75 Old Post Road, Southport, CT 06890) as co-insured.
- Email a copy of the certificate to wlexpos@womenslivingexpo.com.
BOOTH SIGNAGE
- Best banner sizes: 8’W x 3’H or 6’W x 30″H.
Sales Tax:
- Little Rock sales tax is approximately 9%.
- Forms will be distributed at Exhibitor Registration on move-in, Friday, August 16th.
SHIPPING to the building
Central Arkansas Women’s Expo
2600 Howard Street Little Rock
AR 72206
ATTN: Women’s Expo / YOUR COMPANY NAME
Call the expo office and let them know you are shipping merchandise.
Items must arrive by Friday, August 16th at 3 PM.
You must be on hand to accept delivery, or you must make prior arrangements with the Expo Office.
– FINAL BALANCES DUE –
Final Balances are Due by July 17th, 2024. Companies must have a final balance to setup their booth.
– EXPO SECURITY –
Security:
- Security is provided, but we are not responsible for theft of merchandise or personal items.
- Take precautions and do not leave valuable items in your booth overnight.
- Door Guards and a Security Officer are on duty during public Expo hours.
- For safety, do not leave your exhibit space unattended during Expo hours.
– INSURANCE –
Exhibitor Responsibility:
- Exhibitors are responsible for any damages to the Exposition facility and property.
- Exhibitors shall indemnify and hold harmless Donnell Productions from all liability arising from any cause, including accidents or injuries to exhibitors, their agents, employees, and attendees at the Expo.
Insurance Requirement:
- Exhibitors sampling or selling food items must provide a Certificate of Insurance naming Donnell Productions as a co-insured.
– CANCELLATION/FAILURE TO SET UP –
Cancellations:
- Cancellations received less than three months prior to the event will not receive a refund or credit.
- Exhibitors are responsible for full payment if canceling within this period.
- Failure to set up does not entitle the Exhibitor to any refund for sums paid for exhibit space.
– STAND OUT IN THE CROWD –
PRE-EXPO
Spread the Word:
- Take advantage of a FREE post on the Central Arkansas Women’s Expo Facebook page.
- Email a brief description of your show specials or giveaway, along with photos or a video, and your Facebook page link and/or website link to bdonnell@womenslivingexpo.com.
- We will create a post on our Facebook page and tag your business.
-
Digital Invitations:
- We will provide customized digital invitations for you to email to your database.Be sure to visit our page and share the post with your community!
AT THE EXPO
With creative exhibit design you can tell your brand story and drive marketing results.
- Prize Giveaway
- Gift Bags
- Custom Designed Banners & Marketing Materials
- Stage Presentation
Booth Diagrams
In-line Booths
One side exposed, usually 10’x10′. The back wall is 8ft Height, with 3ft side drapes. The maximum height of 8ft is only allowed in the back of the booth, the height restriction in the front half to the aisle is 4ft.
Corner Booths
Corners are exposed to aisles on two sides
End Cap Booths
End cap booths are 10ftx20ft and are exposed on 3 sides. A maximum back height is 8ft extending to within 5ft of any aisle. A 4ft height restriction is in effect within 5ft deep from any ailse.
Showcase Diagrams
(below)
Peninsula Showcase
A 20ftx20ft Showcase with one back wall shared with other booth space. These showcases have a height restriction to 10ft in the back center to 5′ from any aisle. Height is restricted to 4ft along all aisles to 5ft inside booth space from ailse.
Island Showcase
Exposed to aisles on all four sides, the entire space can be used up to building allowed maximum height.
CA 2024 Menu
Expo Host Hotel
Courtyard Little Rock West
10900 Financial Centre Parkway, Little Rock, Arkansas, USA, 72211
Tel: +1 501-227-6000
More Info
GET EXPO TICKETS
Tickets available at our Box Office on Expo Days!
$7 Admission ($5 w/coupon)
Kids 12 and under are free. Free Parking!
GET DIRECTIONS
Expo Location:
Arkansas State Fair Complex
Central Park Hall
2600 Howard Street
Little Rock, AR 72206
EXPO DAY and TIME
Dates: AUG19-20, 2023
Saturday 10am to 5pm
Sunday 11am to 4pm