Our Women's Living Expo Exhibitor Kit contains all of the information, rules and regulations that you will need to setup your booth at the Expo.

Exhibitor's Kit

Please print and read the Exhibitor Kit from the link below.

• Tulsa 2022 Move-in DAY Memo
• TULSA_2022_Sanitation_and_FoodSafety_Policies - For food & beverage exhibitors
• TULSA_2022_StageRegistrationForm - Exhibitors in specific categories can request stage time for the Main Stage, Chef's Kitchen Stage and the Lifestyle Stage. Stage time is very limited, please call our office for confirmation.
• WLEXPO_VEHICLE_MOVE_IN_FORM - A Form to setup Early Move-in for vehicles, trailers or large structures.

Electrical Form

TULSA_2022_ELECTRICAL_OrderForm - electrical service for your booth space.
Save by ordering in advance, before Monday Feb. 12, 2022

Decorator Services

EVENT1 is our designated Expo Decorator.  Please use the links below to order additional furniture, carpet, drape or display items for your booth space.  Early orders receive a discount, Discount Deadline (for orders received w/ payment) is  FEB 4th by 4:30pm.
Items may be ordered direct from Event 1 with the form below, or via their website link below.

• Click here- Event 1 Web Page for Vendor Ordering
• Tulsa2022WLEXPO-Event1-Vendor_forms

INSTRUCTIONS for FOOD and BEVERAGE Vendors

• HEALTH DEPARTMENT GUIDELINES - If you are sampling or selling food/beverages, and do not have a state mobile packaged retail license, the fee will for a temporary license will be as follows for two days at the expo; $75 for a state license and $25 for the city license. Total for vendors needing both is $100. This amount can be paid in cash or check (no temporary checks) on site from the Health Department after your booth has been inspected. The Health Dept will conduct a license and inspection on Saturday at 9am.
• FOOD AND BEVERAGE SAMPLING - Sampling size must be limited to 2 oz. for food, 2 oz. for beverages and 1 oz. for wine.  Please read and follow our Food and Sanitation Guidelines, available on our Exhibitor Kit web page.

Shipping to Expo Square

Shipments should arrive ON, Thursday Feb 17th OR Friday Feb. 18th, sent directly to SHIPPING / RECEIVING address at Expo Square. (The Expo Square Shipping Dept will accept packages for a few days in advance of the Expo)
PICKUP PACKAGES AT THESE TIMES: On FRIDAY Move-in DAY: 8-11am or 1-3pm ONLY - CLOSES AT 3PM FRIDAY
The Tulsa Fairgrounds Shipping Receiving Department closes as 3:00pm on Friday, you cannot pick up your packages after 3:00pm.

The Shipping Label must contain:
Your Name, Company Name
Name of Event
4000 E. 15th Street
Tulsa, OK 74112

PALLET DELIVERY TO THE EXPO CENTER from Tulsa Fairgrounds Shipping and Receiving Dept.: The fee for this service is $50 and is only available for PALLETED SHIPMENTS. We will have a forklift bring the pallet to the vendors booth once they arrive and are ready to set up. Payment is made to the EXPO at the Registration DESK at the Expo.
FOR RETURN SHIPPING of PALLETS: You must provide a return label, PALLETED shipments will be picked up from the same delivery address, on Monday FEB 21st. If you have any questions about shipping to the Expo Center, call Expo Square's Shipping and Receiving Center at 918-744-1113 ext. 2151

ADVANCE SHIPPING to EVENT 1 Contact the Expo office before shoosing this option - NOTE FROM EVENT 1: If you require shipments to be received more than a few days before the expo, please use the Event1 shipping and dryage services. This is a pre-pay item billed directly from Event1. (If you'll be shipping freight items to the show for your display, the receiving deadline at the EVENT1 advance warehouse is Wednesday, February 9th at 4:30pm )

STAFF BADGES
Exhibitors are allocated staff badges based on the size of your exhibit space. Your staff badges will be available for pick up at our Registration desk on Move-in day.
Complimentary Passes
Passes permit one free entry to our Expo for your guests. Each exhibitor will receive passes by mail, time permitting.

EXPO HOST HOTEL

$79/$89 Special Rate for Exhibitors
The official Expo Host Hotel is Hampton Tulsa Central, Located at 3418 South 79th East Ave. Tulsa OK 74145
We’re off the Highway 64 and I-44 intersection, less than 10 minutes from Expo Square! All Rates Include a Buffet Breakfast and WiFi
Hotel: Hampton Inn & Suites Tulsa/Central
Exhibitors Rates: $79/$89 - BOOKING LINK
Group Name: WOMEN'S LIVING EXPO
Phone: 918-779-4000

EXPO PRINTER

The official Expo Printer is PRINT-N-COPY - From general printing services to banners and screen printing, PRINT-N-COPY has all of the product options you need to promote and support your business.
You can trust our service because we've been customizing a variety of high-quality products since 1982.
Ask about Exhibitor discounts!
918-258-8200
Print-N-Copy, 921 N Elm Place, Tulsa, OK
copyart@tulsacoxmail.com
https://www.printncopytulsa.com

Booth Setup

Booth Diagrams In-line Booths One side exposed, usually 10'x10'. The back wall is 8ft Height, with 3ft side drapes. The maximum height of 8ft is only allowed in the back of the booth, the height restriction in the front half to the aisle is 4ft. Corner Booths Corners are exposed to aisles on two sides End Cap Booths End cap booths are 10ftx20ft and are exposed on 3 sides. A maximum back height is 8ft extending to within 5ft of any aisle. A 4ft height restriction is in effect within 5ft deep from any ailse.
Showcase Diagrams (below) Peninsula Showcase A 20ftx20ft Showcase with one back wall shared with other booth space. These showcases have a height restriction to 10ft in the back center to 5' from any aisle. Height is restricted to 4ft along all aisles to 5ft inside booth space from ailse. Island Showcase Exposed to aisles on all four sides, the entire space can be used up to building allowed maximum height.

STAFF BADGES
Exhibitors are allocated staff badges based on the size of your exhibit space. Your staff badges will be available for pick up at our Registration desk on Move-in day
Complimentary Passes
Passes permit one free entry to our Expo for your guests. Each exhibitor will receive passes by mail, time permitting.