Our Women's Living Expo Exhibitor Kit contains all of the information, rules and regulations that you will need to setup your booth at the Expo.

Exhibitor's Kit

Please print and read the Exhibitor Kit from the link below.

Electrical Form

Tulsa_ELECTRICAL_OrderForm_2020 - electrical service for your booth space.
Save by ordering in advance, before Friday Feb. 1, 2020

Decorator Services

EVENT1 is our designated Expo Decorator.  Please use the Form below to order additional furniture, carpet, drape or display items for your booth space.  Early orders receive a discount, Discount Deadline (for orders received w/ payment) is  Fri Jan 24 by 4:30pm. Items may be ordered direct from Event 1 with teh form below, or via their website at www.event1inc.net

INSTRUCTIONS for FOOD and BEVERAGE Vendors

HEALTH DEPARTMENT GUIDELINES

If you are sampling or selling food, a state and city temporary license will need to be purchased on site from the Tulsa Health Department after your booth has been inspected.  The cost of the license has been increased to $75 and is to be paid to them with a company check, money order or cash. A license is not required if you are only sampling food. All booths will be inspected at 8:00am Feb8th.

 FOOD AND BEVERAGE SAMPLING - Sampling size must be limited to 2 oz. for food, 2 oz. for beverages and 1 oz. for wine.  Please read and follow our Food and Sanitation Guidelines, available on our Exhibitor Kit web page.

Shipping to Expo Square

Shipments must arrive ON, Thursday Feb 6th OR Friday Feb. 7th, sent directly to SHIPPING / RECEIVING address at Expo Square. (The Expo Square Shipping Dept will accept packages for a few days in advance of the Expo)
PICKUP PACKAGES AT THESE TIMES: On FRIDAY Move-in DAY: 8-11am or 1-3pm ONLY
The Tulsa Fairgrounds Shipping Receiving Department closes as 3:00pm, you cannot pick up your packages after 3:00pm.

The Shipping Label must contain:
Your Name
Name of Event
4000 E. 15th Street
Tulsa, OK 74112

If you have any questions about shipping to the Expo Center,
call Expo Square's Shipping and Receiving Center at 918-744-1113 ext. 2151

PALLET DELIVERY TO THE EXPO CENTER from Tulsa Fairgrounds Shipping and Receiving Dept.: The fee for this service is $50 and is only available for PALLETED SHIPMENTS. We will have a forklift bring the pallet to the vendors booth once they arrive and are ready to set up. Payment is made to the EXPO at the Registration DESK at the Expo.
FOR RETURN SHIPPING of PALLETS:
You must provide a return label, PALLETED shipments will be picked up from the same delivery address, on Monday FEB 11th.

ADVANCE SHIPPING - If you require shipments to be received more than  a few days before the expo, please use the Event1 shipping and dryage services. They will charge a fee - special directions for this option are here.

Booth Setup

Booth Diagrams

In-line Booths
One side exposed, usually 10'x10' (or 8'x10' in NWA). The back wall is 8ft Height, with 3ft side drapes. The maximum height of 8ft is only allowed in the back of the booth, the height restriction in the front half to the aisle is 4ft.
Corner Booths
Corners are exposed to aisles on two sides
End Cap Booths
End cap booths are 10ftx20ft and are exposed on 3 sides. A maximum back height is 8ft extending to within 5ft of any aisle. A 4ft height restriction is in effect within 5ft deep from any ailse.
Showcase Diagrams
(below)
Peninsula Showcase
A 20ftx20ft Showcase with one back wall shared with other booth space. These showcases have a height restriction to 10ft in the back center to 5' from any aisle. Height is restricted to 4ft along all aisles to 5ft inside booth space from ailse.
Island Showcase
Exposed to aisles on all four sides, the entire space can be used up to building allowed maximum height.

Exhibitor FAQ's

MOVE-IN
Friday, Feb 7 2019
8:00am to 6:00pm
EXHIBITOR HOURS
Saturday Feb 8 9:00am-5:15pm
Sunday Feb 9 9:00am-8:00pm

SHOW PUBLIC HOURS
Saturday Feb 8 10:00am-5:00pm.
Sunday Feb 9 11:00am-4:00pm.
MOVE-OUT Sunday Feb 9 4:00pm-8:00pm

STAFF BADGES
Exhibitors are allocated staff badges based on the size of your exhibit space. Your staff badges will be available for pick up at our Registration desk on Move-in day
Complimentary Passes
Passes permit one free entry to our Expo for your guests. Each exhibitor will receive passes by mail, time permitting.

Host Hotel

Choose from two Expo Host Hotels

The Hilton Garden Inn Midtown and the Holiday Inn Express Inn & Suites Tulsa Midtown located 2.5 miles from Expo Square are our Host Hotels. They feature complimentary WI-Fi, a fitness and business center, 24 hour pantry, airport pickup and drop off 7am/ 7pm and complimentary parking on the property providing everything you need to make your stay successful. The Hilton Garden Inn Midtown also has a full service restaurant with room service and lounge. There are also 10 restaurants in walking distance of both hotels.

Reservations

 

Discounted rated for Exhibitors is $92 plus tax. This rate includes a buffet breakfast and will apply for the Hilton Garden Inn Midtown and the Holiday Inn Express Inn & Suites Tulsa Midtown. Reservations are being taken on a first come basis so book early.
To make online reservations, Choose your Hotel:

Hilton Garden Inn Midtown

Hilton Garden Inn Midtown
4518 East Skelly Drive, Tulsa, OK 74135
PHONE: 918-878-7777
Online Group Reservation

Holiday Inn Express Inn & Suites Tulsa Midtown

Holiday Inn Express Inn & Suites Tulsa Midtown
4680 E Skelly Drive
Tulsa, OK 74135
PHONE: 918-986-8200

 

Get Tickets

Tickets available at our Box Office on Expo Days!
$7 Admission ($5 w/coupon)
Kids 12 & under are free, Free Parking!

Location

Central Park Hall
Expo Square/Tulsa Fairgrounds
1701 S Sandusky Ave, Tulsa, OK 74112

Day and Time

February 8-9, 2020
Saturday 10am-5pm
Sunday 11am-4pm