Thank you for reserving Exhibit Space at the NWA Women’s Expo With A Cause 2023.
The following information is provided to help you plan your exhibit.
NWA 2023 Exhibitor KIT

Terms & Conditions for Exhibiting: Terms and Conditions for Exhibiting

– EXHIBITOR INFORMATION-

EXPO VENUE:
Benton Fairgrounds and Expo Center
7640 SW Regional Airport Blvd
Bentonville, AR 72712

– DATES –

EXHIBITOR MOVE-IN: FRIDAY April 28th 9am-6pm All booths must be moved in by 6pm. We will book a Move-in time for your company.
EXPO DATES and TIMES:
Saturday April 29, 2023 10am-5pm (Exhibitors have access to building at 8am)
Sunday April 30, 2023 11am-4pm (Exhibitors have access to building at 10am)
EXHIBITOR MOVE-OUT: Sunday April 30, 2023 4pm-6pm (Breaking down exhibits before 4pm is not allowed)
COMPLIMENTARY TICKETS: Exhibitors receive 25 free tickets to distribute as they wish. Exhibitors will receive a attributable Free Ticket for their Social Media Accounts.

– SOCIAL MEDIA Promotion for Exhibitors –

We provide promotion posts on our Facebook page for Each exhibitor. to take advantage of this free promotion, send us your company name, company product or service description,, your links, your logo and some pictures that we can post. Send to wlexpos@womenslivingexpo and label the subject “NWA Promotion Post”. When we post about your company on our Facebook page, we will send you a share link so that you can spread the word about your appearance at the Expo!

– ELECTRICAL/WIFI ORDER FORM –

NWA2023_ELECTRICAL_WIFI_OrderForm
Electrical service is limited and must be pre-ordered, please be aware that this building has very few connections to electrical. – ($30 advance order/$40 floor order)
Wifi service is available and is very reliable. The Wifi fee is for all-weekend service with password access for Vendors only.

– EXPO PRINTER –

SIGN STUDIO is the Expo Printer and will be giving a discount to Exhibitors.
Call Mark Daniels at 479-250-4844 for your printing and signs, or click here :
http://yoursignstudio.com/Contact.cfm

– HOST HOTEL INFORMATION –

– The Courtyard Marroit Bentonville is our official Host Hotel, located at 1001 McClain Road Bentonville, Arkansas 72712
Book your group rate for 40/29 & Arkansas CW NWA Women’s Living Expo
You will find the information for your online reservation link below. If you have questions or need help with the link, please do not hesitate to ask. We appreciate your business and look forward to a successful event.
Courtyard by Marriott Bentonville: Located just minutes from the Downtown Bentonville Square and just off I-49. Hotel amenities & services: Non-Smoking hotel, Guest rooms with either 1 King Bed w/Sleeper Sofa or 2 Queen Beds w/ a Chair also a 55″ Smart TV, Free Wi-Fi, Microwave & Refrigerator. We also offer on-site Bistro with Made to Order Breakfast, Starbucks Coffee & Light Evening Dinner Options. We have a 24-hour fitness center & a hotel market with all kinds of goodies. Breakfast is included in your room rate. Note: This hotel does not have a swimming pool.
40/29 NWA Women’s Living Expo
Start Date: Thursday, April 27, 2023
End Date: Monday, May 1, 2023
Last Day to Book: Thursday, April 13, 2023
Hotel(s) offering your special group rate:
• Courtyard Bentonville for 94 USD per night
Book your group rate for 40/29 & Arkansas CW NWA Women’s Living Expo

– EXHIBITOR LUNCH MENUS –

Visit our Food Pavilions for great tastes, food and beverages.
Exhibitors may pre-order Lunch from several exhibitors – On The Border, Chicken Salad Chick, the Village Inn and the Sous Chef.
https://www.womenslivingexpo.com/nwa-2023/lunch-menus/

– SHIPPING INFORMATION –

Shipments must arrive at the convention Center on Thursday April 22, 2021 or Friday April 23, 2021 only.
Contact the hotel prior to sending, to make them aware of your shipping, and to check for handling fees.
DELIVERY Address:
TO BE SETUP SOON.
FREE PARKING

– Expo CONTACT INFORMATION –

MAILING ADDRESS
Donnell Productions
75 Old Post Road
Southport CT, 06890
PHONE/FAX
Office Phone: 203-259-3351 Fax: 203-259-3354
EMAIL
General: wlexpos@womenslivingexpo.com

EXPO DECORATOR

The Expo Decorator is INTENTS Party Rental. If you need to order extra Tables, Booth Carpet, Drape, or other items: please send a request on this link:
https://party-intents.com/request-for-information/

– BOOTH INFORMATION –

BOOTHS SIZE: 8’wide x 10′ deep in the Main Building, or 10′ wide x 8′ deep in the Auditorium Building.
BOOTH INCLUDES: Booths include: 8’ High Backdrape, 3’ High Sidedrape, 6’ skirted Table, 2 Chairs and ID Sign
SHOWCASE INCLUDES: 8’ High Backdrape, 3′ High Sidedrape and ID Sign – NO FURNITURE included.
BOOTH SIGNAGE – Exhibitors provide their own banners and promotional material: The best size for banners is 8’Wx3’H, or 6’Wx30″H, or any standard pop-up banner, less than 8′ tall. Banners can only be hung on booth back drape, please bring your own hanger hooks.
SAMPLING FOOD – IF you are sampling food or beverage items, please contact wlexpos@womenslivingexpo.com
SALES TAX FOR ARKANSAS Vendors are responsible for all sales atx, forms will be available at our Exhibitor registration.
SHIPPING to the building – all shipments to be received on Thursday May 30 or Friday April 1 ONLY.
Benton Fairgrounds and Expo Center
7640 SW Regional Airport Blvd
Bentonville, AR 72712
ATTN: BOOTH # NAME

– EXPO SECURITY –

SECURITY is provided for your protection however we are not responsible for theft of merchandise or personal theft. We suggest that you take precautions and not leave valuable items in your booth overnight. Door Guards and a Security Officer are on duty during the hours that the Expo is open to the public. As a safety precaution your Exhibit Space should not be left unattended during Expo hours.

– INSURANCE –

EXHIBITORS shall assume all responsibility for damages to the Exposition facility and property, and it shall indemnify and hold harmless Donnell Productions from all liability that might arise from any cause whatsoever including accidents or injuries to exhibitors, their agents and their employees and to attendees at the Expo. A Certificate of Insurance shall name Donnell Productions as a co-insured.

– CANCELLATION/FAILURE TO SET UP –

CANCELLATIONS received less than three months prior to the EVENT will receive no refund or credit and the Exhibitor is responsible for full payment. Failure to set up does not entitle the Exhibitor to any refund for sums paid for exhibit space.

– STAND OUT IN THE CROWD –

PRE-EXPO
– Let us spread the word about your participation In the Expo with your FREE POST on the NWA Women’s Expo Facebook page.
Email to wlexpos@womenslivingexpo.com the following information needed for your social media posts:
1 – a brief description of your company show specials or giveaway
2 – company logo
3 – up to 4 images for social media
4 – any information you want shared in your post along with photos or a video
5 – your Facebook page link and website link.

We will then create a post in our Featured Exhibitors, and on our NWA Facebook page and tag your business.
BE SURE TO GO TO OUR PAGE AND SHARE WITH YOUR COMMUNITY!
All submissions must be sent in completion, by April 10th, to be posted prior to the expo.
We will also provide you with Customized Digital Invitations To E-Mail To Your Data Base, on or about April 10th.

AT THE EXPO
With creative exhibit design you can tell your brand story and drive marketing results.
• Prize Giveaways
• Gift Bags
• Custom Designed Banners & Marketing Materials
• Stage Presentation