Exhibitors KIT

Thank you for reserving Exhibit Space at the Central Arkansas Women’s Expo With A Cause.
The following information is provided to help you plan your exhibit.

Printable Exhibitor KIT: coming soon – A Downloadable version of the information below.

– EXHIBITOR INFORMATION-

EXPO VENUE:
Arkansas State Fair Complex
2600 Howard Street
Little Rock, AR 72206
Phone: 501-372-8341
http://arkansasstatefair.com

Terms & Conditions for Exhibiting: Terms and Conditions for Exhibiting

EXHIBITOR MOVE-IN: Friday August 13th 9am-6pm All booths must be moved in by 6pm

EXPO DATES and TIMES:
Saturday August 14th 10am-5pm Exhibitors have access to building at 8am
Sunday August 16th 11am-4pm Exhibitors have access to building at 10am
EXHIBITOR MOVE-OUT: Sunday August 15th 4pm-6pm Breaking down exhibits before 4pm is not allowed
COMPLIMENTARY TICKETS: Exhibitors receive 25 free tickets to distribute as they wish.
FREE PARKING
DESIGNATED EXHIBITOR PARKING: On SATURDAY & SUNDAY, the Exhibitor Parking area is uphill on the South side of the building. Do not park in front of the building.

– CONTACT INFORMATION –

MAILING ADDRESS
Donnell Productions
75 Old Post Road
Southport CT, 06890
PHONE/FAX
Office Phone: 203-259-3351 Fax: 203-259-3354
EMAIL
General: [email protected]
Executive Director Barbara Donnell: [email protected]
Expo Manager Brad W: [email protected]

EXPO & SOCIAL MEDIA LINKS
https://www.womenslivingexpo.com/centralarkansas2021/
https://www.facebook.com/CentralArkansasWomensExpo

– HOST HOTEL INFORMATION –

The HOLIDAY INN PRESIDENTIAL located at 600 Interstate 30 in Little Rock is our Host Hotel. Our Exhibitors will
receive the special rate of $94. The Hotel features a blend of contemporary design with a comfortable atmosphere. Each
of the 150 guest rooms have been completely updated, as well as the Camp David Bar and the Fitness Room.
Reserve Your Room Today!
Online: Central Arkansas Women’s Expo- Group Rate
By Phone: Call the Hotel directly at 501-375-2100. Ask for the Central Arkansas Women’s Expo Rate – Group 647284.

– EXPO PRINTER –


PromoPrint & Signs is the official Expo Printer. 301 N.Shackleford Rd-Ste. H-1, Little Rock, AR 72211 – Call 501-888-5050
Inquire about Expo Exhibitor discounts for all your print needs for the Expo!
Womans-Expo-for-a-Cause-Printing-Quote

– EXPO BALLOONS –

Official Expo Balloons – STAND OUT IN THE CROWD WITH BALLOONS FROM BALLOON TOWN -The BalloonTown crew makes some of the best balloon arrangements and designs in the central Arkansas area. From the simple and elegant to fun and festive birthday they will create balloon decor for your booth that leaves an impression.Email [email protected] or call 501-317-6468 http://www.balloontown.net

– DECORATOR CONTACT INFORMATION –

SUNBELT CONVENTION SERVICES
Order forms for additional furniture, carpet, drape or display items for your booth can be found at
SUNBELT-2021-LR -Vendor-Kit-fillable
Phone: 501-244-9955
Fax: 501-244-9995
[email protected]

– BOOTH INFORMATION –

BOOTH INCLUDES: 8’ High Backdrape, 3’ High Sidedrape, 6’ skirted Table, 2 Chairs and ID Sign
FREE WIFI
FREE STANDARD ELECTRICAL OUTLET Outlets are in LIMITED locations, bring your own 30’-50’ extension cord and plug strips as needed. Outlets are only located on columns or walls. No cords in aisles.
STAFF BADGES – Each booth will receive 5 badges for booth personnel that will be managed at our Exhibitor Registration Desk, your first stop on move-in, Friday August 13th.
SAMPLING.SELLING FOOD: Vendors sampling or selling food need to provide a CERTIFICATE of INSURANCE listing Donnell Productions (75 Old Post Road, Southport, CT 06890) as a co-insured. Prior to the Expo, Email a copy of the certificate to [email protected]
BOOTH SIGNAGE – The best size for banners is 8’Wx3’H, or 6’Wx30″H
SAMPLING FOOD – – Information for Food and Beverage Exhibitors.
SALES TAX FOR LITTLE ROCK is approximately 9%, forms will be distributed at Exhibitor Registration on Move-in Friday.
SHIPPING to the building – 2600 Howard Street Little Rock, AR 72206 – Include CENTRAL ARKANSAS WOMEN’S EXPO and your COMPANY NAME on the label. Call the building and let them know you are shipping merchandise. All items shipped must arrive on no later than Friday Aug 13th at 4pm. You must be on hand to accept delivery, or make prior arrangements with the Expo Office.

– FINAL BALANCES DUE –

Final Balances are Due by July 14th, 2021. Companies must have a final balance to setup their booth.

–   EXPO SECURITY   –

SECURITY is provided for your protection however we are not responsible for theft of merchandise or personal theft. We suggest that you take precautions and not leave valuable items in your booth overnight. Door Guards and a Security Officer are on duty during the hours that the Expo is open to the public. As a safety precaution your Exhibit Space should not be left unattended during Expo hours.

 – INSURANCE  –

EXHIBITORS shall assume all responsibility for damages to the Exposition facility and property, and it shall indemnify and hold harmless Donnell Productions from all liability that might arise from any cause whatsoever including accidents or injuries to exhibitors, their agents and their employees and to attendees at the Expo. For Exhibitors who are sampling or selling food items, a Certificate of Insurance shall name Donnell Productions as a co-insured.

 –   CANCELLATION/FAILURE TO SET UP   –

CANCELLATIONS received less than three months prior to the EVENT will receive no refund or credit and the Exhibitor is responsible for full payment. Failure to set up does not entitle the Exhibitor to any refund for sums paid for exhibit space.

– STAND OUT IN THE CROWD –

PRE-EXPO
– Let us spread the word about your participation In the Expo with your FREE POST on the Central Arkansas Women’s Expo Facebook page. Email to [email protected] a brief description of your show specials or giveaway and any information you want shared in your post along with photos or a video, your Facebook page link and/or website link. We will then create a post on our FB page and tag your business. BE SURE TO GO TO OUR PAGE AND SHARE WITH YOUR COMMUNITY!
We will also provide you with Customized Digital Invitations To E-Mail To Your Data Base
AT THE EXPO
With creative exhibit design you can tell your brand story and drive marketing results.
• Prize Giveaway
• Gift Bags
• Custom Designed Banners & Marketing Materials
• Stage Presentation

Booth Diagrams

In-line Booths
One side exposed, usually 10’x10′. The back wall is 8ft Height, with 3ft side drapes. The maximum height of 8ft is only allowed in the back of the booth, the height restriction in the front half to the aisle is 4ft.
Corner Booths
Corners are exposed to aisles on two sides
End Cap Booths
End cap booths are 10ftx20ft and are exposed on 3 sides. A maximum back height is 8ft extending to within 5ft of any aisle. A 4ft height restriction is in effect within 5ft deep from any ailse.

Showcase Diagrams
(below)
Peninsula Showcase
A 20ftx20ft Showcase with one back wall shared with other booth space. These showcases have a height restriction to 10ft in the back center to 5′ from any aisle. Height is restricted to 4ft along all aisles to 5ft inside booth space from ailse.
Island Showcase
Exposed to aisles on all four sides, the entire space can be used up to building allowed maximum height.

Expo Host Hotel

The HOLIDAY INN PRESIDENTIAL located at 600 Interstate 30 in Little Rock is our Host Hotel. Our Exhibitors will receive the special rate of $94. The Hotel features a blend of contemporary design with a comfortable atmosphere. Each of the 150 guest rooms have been completely updated, as well as the Camp David Bar and the Fitness Room.
Reserve Your Room Today!
Online:
Women’s Expo Group Rate
By Phone: Call  501-375-2100. Ask for the Central Arkansas Women’s Expo Rate – Group 647284.

GET EXPO TICKETS

Tickets available at our Box Office on Expo Days!
$7 Admission ($5 w/coupon)
Kids 12 and under are free. Free Parking!

GET DIRECTIONS

Expo Location:
Arkansas State Fair Complex
2600 Howard Street
Little Rock, AR 72206

EXPO DAY and TIME

Dates: AUG 14-15, 2021
Saturday 10am to 5pm
Sunday 11am to 4pm

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